OSHC software that takes staff compliance off your plate.
Lighthouse tracks every educator’s WWCC, first aid, policies and training for your outside school hours care service. One screen, sorted by what’s due.
Example data. The names and counts are made up.
Staff compliance is a second job on top of the first one.
You open before school, close after the last pickup, and keep a room full of children safe in between. Somewhere in that day you are also chasing Working With Children Checks, waiting on first aid certificates that were due last week, and trying to remember whose CPR runs out before the end of term.
The proof lives in email folders, a shared drive, a filing cabinet and a few phones. Policy sign-offs are in one place, drill records in another, onboarding checklists in a third, and the review dates are in your head. Every expiry is a small job, and there are dozens of them, each with its own reminder to set and person to chase.
Then an assessment and rating visit is announced, and the weekend goes on finding, checking and printing. In South Australia you now get five business days’ notice.
- RE: First Aid certificate, can you resend it?Inbox
- WWCC_final_v2 (1).pdfShared drive
- Expiry tracker, last updated Term 2Spreadsheet
- Policy sign-off: who still hasn’t read it?Staff meeting
- Evacuation drill. This term? Check.Your notebook
- Six month review, week 6Calendar
- New starter checklist, signed?Filing cabinet
Lighthouse takes that load off.
Every certificate, expiry, sign-off, drill, review and onboarding checklist sits in one place, sorted by what is due. Your educators do their own part from their phones, so you stop being the one person who holds it all together.
Staff compliance software for outside school hours care
One system for before school, after school and vacation care teams. South Australian rules come first: WWCC, RRHAN-EC, Geccko and Regulation 97 drills. Other states and territories on request.
Staff register with expiry tracking
Every educator’s WWCC, First Aid and other compliance documents, with expiry dates. The director verifies each WWCC once, and it stays marked with the date.
Needs attention, by category
Anything missing, due or overdue lands in one list. Filter it by category.
Policies with read-and-understood records
Staff read each policy on their phone and confirm. You see who has and who has not.
Training modules and flows
Assign a module to the team and see who has finished it, and when.
And everything around it
Meetings and action items
Notes and actions in one place. Open actions reach Needs attention.
Performance reviews
Recorded per educator, with the ones coming due listed for you.
Drill records and key dates
Log drills and track key dates, with reminders into Needs attention.
Onboarding checklists
A checklist for every new starter, ticked off as they go.
Weekly updates and noticeboard
Tell the team what they need to know this week, in one place.
Educator phone app
Upload a certificate, see what is due, read policies and finish modules.
Activity feed
See what changed and who changed it.
Ask Lighthouse
An optional AI assistant for the director. It runs in Australia.
Two-step sign-in
Two-step verification and 15-character passphrases protect every account.
Less chasing for you. Less paperwork for your team.
For directors
Who is current?
Before
Open 20 folders and text staff.
With Lighthouse
One screen, sorted by what is due.
Expiries
Before
Dates in a spreadsheet you hope to open.
With Lighthouse
Reminders before anything lapses.
WWCC checks
Before
Look up each check by hand.
With Lighthouse
Verified once, dated on the record.
Policy sign-offs
Before
Print it, pass a sheet round, chase.
With Lighthouse
Staff confirm on their phone.
Assessment and rating visit
Before
A weekend of finding and printing.
With Lighthouse
Already in one place.
For educators
Example data.
Filing a certificate
Before
Scan or email it, then wait.
With Lighthouse
Photograph it on your phone.
What is due
Before
Ask the director.
With Lighthouse
Your own list on your phone.
Policies
Before
Sign a sheet at a meeting.
With Lighthouse
Read and confirm on your phone.
The sums, shown, for a service your size.
An example, not a promise. Move the slider to your staff count.
Certificate checks
12 checks a month. By hand, about 5 minutes each to find the file, check the date and chase. With Lighthouse, about 1 minute, because it is on the screen.
- By hand
- 1 h
- With Lighthouse
- 12 min
Policy sign-offs
One policy update a month. By hand, about 1.5 minutes per educator to hand out, chase and file. With Lighthouse, about 15 seconds each: staff confirm on their phone and you see who has not.
- By hand
- 30 min
- With Lighthouse
- 5 min
Who owes what
Pulling actions, reviews and drills together: about 40 minutes a month by hand, about 10 when it is one list.
- By hand
- 40 min
- With Lighthouse
- 10 min
Example, 20 educators
1 h 43 min
saved a month, from 2 h 10 min down to 27 min.
About 5 h
saved each time you prepare for an assessment and rating visit: about 6 hours finding, checking and printing by hand, about 1 hour reading through what is already in the register.
Illustrative assumptions, not measured results. Your service will differ.
From folders and spreadsheets to one screen, in four steps.
- 01
Set up your team
Add your educators once: names, start dates and qualification levels.
- 02
Staff add their own certificates
Each educator photographs their First Aid and other certificates from their phone. No scanner and no email folder.
- 03
Verify and see the whole register
Verify each WWCC once. Every credential and expiry date sits on one screen, and anything missing or due soon lands on Needs attention.
- 04
Track training and policies
Assign a module or a policy to the team and see who has finished it, and when.
Example data.
Ready when the notice arrives.
5business days’ notice
before an assessment and rating visit in South Australia, from 1 July 2026.
Five days is not long to find a year of paperwork. This is already in one place when the call comes:
- Staff register with certificates and expiry dates
- Policies with read-and-understood records
- Drill records and key dates
- Performance reviews and meeting records
- Onboarding checklists for new starters
Your next audit shouldn’t be a surprise.
What we hold, and what we don’t.
Staff records only.
Lighthouse holds one thing: staff compliance and training records.
No child data, ever.
Child and enrolment data never touches this platform. It stays in the system you already use.
AI is optional, and it never trains.
Ask Lighthouse is an optional assistant, and it is only there to help the director. It never uses personal information, or anything in your service, to train any model, ours or anyone else’s. It runs in Australia.
Records are stored in Sydney, Australia (AWS ap-southeast-2). Sign-in uses two-step verification and 15-character passphrases.
Questions directors ask
What does Lighthouse do?
Lighthouse is staff compliance and training software for OSHC services. It keeps each educator's WWCC, first aid and other certificates, policy sign-offs, training, drills, reviews and onboarding in one place, and puts anything missing or due soon on a Needs attention list for the director.
Who is it for?
Directors and educators at OSHC, after school care, before school care and vacation care services. Directors manage the register and see what needs attention. Educators use it on their phone to upload certificates, read policies and finish training.
Which states and territories does it cover?
South Australian rules come first: WWCC, RRHAN-EC, Geccko and Regulation 97 drills. Other states and territories are on request, so tell us where you are and what you need.
Where is our data stored?
Records are stored in Sydney, Australia (AWS ap-southeast-2). Lighthouse holds staff compliance and training records only. Sign-in uses two-step verification and 15-character passphrases.
Does the AI train on our data?
No. Ask Lighthouse is optional and only there to help the director. It runs in Australia, and it never uses personal information, or anything in your service, to train any model, ours or anyone else's.
What do educators need?
A phone. They sign in, photograph a certificate, see what is due, read policies and finish training modules. There is no scanner, no spreadsheet and no email folder.
How do we get access?
Lighthouse is in early access. Use the form on this page or email henry@fusshaus.com.au with your service name, and we will get back to you to set up your service.
Get early access
Tell us about your service. Lighthouse is built for OSHC teams, with South Australian rules first, and we set up each service by hand.